# Event participation workflow template

> Propose a trade show or event with its budget; the budget decides who approves, then marketing organizes it.

Category: Marketing. 4 steps, 11 form fields. Includes: approval limits by amount, waits automatically.

## Steps

### 1. Proposal

Owner: Whoever starts the request.

What the event is, why it matters and what it costs.

Approval depends on “Total budget”:

- Up to $5,000: The requester’s manager
- Above $5,000: Approvers you choose

Fields:

- Event (text, required)
- Date (date, required)
- City (text, required)
- Participation (choice, required)
- Goals (long text, required)
- Budget (table, required): Item, Amount
- Total budget (calculated)

### 2. Organization

Owner: A person or team you choose.

Book everything needed for the event.

Due in 10 days (business time).

Fields:

- Done (checklist)

### 3. Event

Owner: Nobody, it continues on its own.

Waits until 2 days after “Date”.

### 4. Results

Owner: The requester.

Report what the event brought.

Due in 5 days (business time).

Fields:

- Leads collected (number, required)
- Actual cost (amount, required)
- Highlights and lessons (long text)

Use this template: https://easy.wf/register
Page: https://easy.wf/templates/event-participation