# Maintenance request workflow template

> Report something that needs fixing, approve the cost when needed and confirm the repair.

Category: Operations. 5 steps, 18 form fields.

## Steps

### 1. Request

Owner: Whoever starts the request.

Tell us what needs fixing and where.

Fields:

- Location (text, required)
- Type (choice, required)
- Urgency (choice, required)
- What is the problem? (long text, required)
- Photos (files)

### 2. Assessment

Owner: A person or team you choose.

Maintenance checks the problem, estimates the cost and schedules the job.

Due in 1 day (business time).

Fields:

- Diagnosis (long text, required)
- Who will do it? (choice, required)
- Estimated cost (amount, required)
- Scheduled for (date)

### 3. Cost approval

Owner: A person or team you choose.

Repairs above 500 need approval.

Approval: Approvers you choose.

Due in 1 day (business time).

Fields:

- Cost center (text, required)
- Notes (long text)

### 4. Execution

Owner: A person or team you choose.

Do the job and record what was used.

Due in 5 days (business time).

Fields:

- Work done (long text, required)
- Materials (table): Item, Qty, Unit cost, Total
- Labor (amount)
- Final cost (calculated)
- Completed on (date, required)

### 5. Confirm the repair

Owner: The requester.

The requester confirms the problem is solved.

Due in 2 days (business time).

Fields:

- Repair (checkbox, required)
- Notes (long text)

Use this template: https://easy.wf/register
Page: https://easy.wf/templates/maintenance-request