# Vehicle booking workflow template

> Book a company vehicle and record mileage, fuel and any incident on pick-up and return.

Category: Operations. 5 steps, 20 form fields.

## Steps

### 1. Booking

Owner: Whoever starts the request.

Tell us when and where you are going.

Fields:

- Pick-up (date and time, required)
- Return (date and time, required)
- Destination (text, required)
- Purpose (long text, required)
- Passengers (number)
- Driver's license (checkbox, required)

### 2. Approval and vehicle

Owner: A person or team you choose.

Fleet approves the booking and assigns a vehicle.

Approval: Approvers you choose.

Due in 1 day (business time).

Fields:

- Vehicle (text, required)
- Instructions (long text)

### 3. Pick-up

Owner: The requester.

Check the vehicle before leaving.

Fields:

- Odometer at pick-up (km) (number, required)
- Fuel level (choice, required)
- Existing damage (long text)
- Photos (files)

### 4. Return

Owner: The requester.

Record how the vehicle came back.

Fields:

- Odometer at return (km) (number, required)
- Fuel level (choice, required)
- Distance driven (km) (calculated)
- Any fine, accident or damage? (choice, required)
- What happened? (long text, required)
- Fuel and toll receipts (files)

### 5. Inspection

Owner: A person or team you choose.

Fleet inspects the vehicle and closes the booking.

Due in 1 day (business time).

Fields:

- Vehicle condition (choice, required)
- Notes (long text)

Use this template: https://easy.wf/register
Page: https://easy.wf/templates/vehicle-booking