Run the routines nobody built software for.
Purchase approvals, the office cleanup, new hires, the store closing. Turn each routine into steps with a form, an owner and a deadline. Approvers decide from their email, checklists come back with photo proof, and every run keeps its history.
Free for 14 days. No credit card. Then $49/month for up to 5 users.
- 1Request
- 2Director approval
- 3Place the order
- 4Confirm delivery
| Item | Qty | Unit price | Total |
|---|---|---|---|
| Monitor 27" | $979.80 | ||
| USB-C dock | $312.50 | ||
| Estimated total, calculated by the form | class="notranslate",292.30 | ||
Above class="notranslate",000.00, so the director has to approve before anything is bought.
Activity
- Nothing yet. Edit the amounts, then send the request.
This runs on the same rules as the product. Change the amounts and send it through.
These processes already exist. They live in the wrong places.
Nobody decided to run refunds over email. It happened because building something proper was never worth a project.
The request is a forwarded email that says "see below".
A form asks for exactly what the next person needs.
Nobody remembers who approves above class="notranslate",000.
The rule lives in the process. Small purchases skip the director.
The cleaning checklist is a sheet on the wall, signed by whoever walked past last.
It starts itself every evening, comes back with photos, and shows the days it was skipped.
"Did you see my message?" is the follow-up system.
Every step has an owner and a deadline. Late work escalates.
The supplier gets a spreadsheet to fill in and send back.
They get a link, fill in their step, and never need an account.
When someone asks what happened, you search three inboxes.
Each execution keeps its timeline and exports to PDF.
From a routine in someone's head to a process people follow, in an afternoon.
No consultants, no diagrams, no developers. If you can write the steps as a list, you can run them in Easyflow.
- 01
Start from the gallery
Pick a ready-made process for purchases, onboarding, refunds and dozens more, or start from a blank list.
Steps, fields and rules already written
- 02
Adapt it to your team
Rename steps, add fields, choose who executes and who approves, and set the rules that skip a step when it is not needed.
Your fields, your approvers
- 03
Invite the people involved
Add your team by email. Customers and suppliers never need an account: they get a link to their part.
No training needed
- 04
Run the first request
Each step goes to the right person with a deadline, approvers decide from their email, and everything lands in one timeline.
A full history from day one
Built for the person doing the step, not the person drawing the diagram.
Most of the people in a process never design it. They just need to know what is theirs, do it quickly and move on.
Hello David,
Approval needed: Director approval
- Process
- Purchase request
- Requester
- Megan Brooks
- Estimated total
- class="notranslate",292.30
Approve from the email
The approver sees what was filled in and decides in two clicks. The link stops working as soon as the step moves on.
- Refund for order 48211REF-00182 days late
- ERP access for Tyler GrantACC-0107Due today
- Trip to the Denver officeTRV-0031In 4 days
A to-do list, not a board
The inbox shows what needs you, what is waiting for your approval and what is late. Nothing to drag, nothing to groom.
| Flight | 1 × class="notranslate",247.80 | class="notranslate",247.80 |
| Hotel nights | 2 × $386.40 | $772.80 |
Above $2,000.00: goes to the manager first
Forms that do the math
Line items, calculated totals, and steps that only run when the numbers say they should.
Supplier registration
Sent to billing@harborlinesupply.com
Work that leaves the building
Public request forms and guest steps bring customers and suppliers into the process by email, without an account.
Daily routines, with proof.
Not everything needs an approval. The office cleanup, the store closing and the Monday vehicle check just need to happen every time, and someone needs to know they did.
It starts itself
A schedule starts the checklist every evening, every Monday or every month, and hands it to the next person in the rotation.
A QR code where the work happens
Stick it on the restroom door or the reception desk. Scanning it opens the checklist, for members or, with a public form, for anyone.
Photos as proof
Each photo carries the date, the time and, when you ask for it, the place. A guide shows what done looks like.
See the days it was skipped
Each schedule keeps a history of every day: done on time, done late, still open or missed.
10/09/2026 6:12 PM
40.71280, -74.00600 (±8 m)
Last 14 days
Tick the last two items to close today's run.
Everything a routine needs. Nothing more.
The pieces that turn a checklist into a process people follow, included in every workspace.
Forms that do the work
- Totals and formulas
- Amounts, taxes and totals calculated as people type, and checked again on the server.
- Line items
- Tables for items, expenses or hours, with column totals.
- Conditional fields and steps
- Show a field or skip a step only when the answers call for it.
- Photos, files and signatures
- Photo evidence with time and location, attachments and signatures on any step.
Approvals that move
- Approve from the email
- Approve or reject in two clicks, behind a confirmation page that mail scanners cannot trigger.
- Approval limits by amount
- Tiers pick the approvers from the amount, and pick again when the amount changes.
- Deadlines and escalation
- Every step has a due time. Late steps send reminders, then escalate, counted in business hours if you want.
- Out-of-office delegates
- When someone is away, their delegate receives their steps.
People outside the company
- Public request forms
- Customers, candidates or suppliers start a request from a link, without an account.
- Guest steps
- Send one step to someone outside the company by email.
- Request tracking
- Requesters get email updates and a page that shows where their request is.
- Works on the phone
- Fill in steps and approve on mobile, and install it on the home screen like an app.
Documents
- Generated PDFs
- Purchase orders, receipts and letters filled in from the form when a step is done.
- Verifiable documents
- PDFs can carry a code anyone can check on the verification page.
- Your layout, or an AI draft
- Design documents with blocks, or describe one and let AI draft it for you.
- Reusable text blocks
- Write terms, instructions and disclaimers once and reuse them everywhere.
Control and history
- Full timeline
- Every change, decision and comment, with who did it and when.
- Permissions checked on the server
- Who starts, executes and approves, and who can see each field.
- CSV, PDF and webhooks
- Your data leaves when you want it to, with signed webhooks for your other systems.
- Insights
- Volumes, lead times and late steps for each process.
Start from 56 processes written for real departments.
Finance, people, IT, operations, sales, legal and daily routines. Each one is a draft you adapt in minutes.
Add any of them to your workspace with one click, already published, so there is something to run on day one.
What Easyflow will not become.
- Kanban boards
- Gantt charts
- An automation builder to debug
A process here reads from top to bottom. A condition can skip a step, never fork it.
That limit is the reason a department head can build one before lunch, and the reason people actually finish them.
One plan with every feature.
$49 a month for up to 5 users, $5 for each extra user. People outside the company are always free. Try it free for 14 days.
Fair questions.
Pick the routine that annoys you most. Have it running today.
Start from the gallery, invite the people involved by email, and run the first request this afternoon.
Free for 14 days. No credit card. Then $49/month for up to 5 users.