Access requests tend to arrive as “can you give Sam access to the CRM?” in a chat. IT grants it, nobody writes down why or at what level, and a year later nobody can explain why a former intern still has admin rights in the finance system.
This template asks for the details up front: whether the access is for the requester or someone else, the system (ERP, CRM, finance, HR, file server, BI or another one), the access level (read only, read and write, or administrator), an optional end date and a justification. The manager confirms the person needs it for their job. Administrator access adds a security approval, where the reviewer sets when the access should be reviewed again, from 30 days to a year, and notes risks and restrictions. IT then creates the access and records the username and date, never the password, and the requester confirms that it works. The approvals and the grant each have a one-business-day deadline.
It fits small IT teams at companies that need a record of who has access to what, whether for an audit, a customer’s security questionnaire or their own peace of mind.