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Routines template

Restroom checklist started from a QR code on the door

A check that takes under a minute, started from a QR code on the restroom door or from the app: tick four items and take a photo. Problems go straight to the cleaning team.

2 steps 7 fields Photo evidence
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The paper log taped inside a restroom door is a familiar sight: a grid of times and initials that may or may not match what happened. It cannot show what the restroom looked like, and when something is wrong, the person who noticed has no quick way to tell the people who can fix it.

This template replaces the paper sheet with a check that takes under a minute. Print the start link as a QR code and put it on the door. Whoever does the round scans it, types which restroom it is, ticks what is OK (soap available, paper towels and toilet paper stocked, trash not overflowing, floor clean and dry), marks the result and takes a photo, which carries the date and time. If the result is Needs attention, they say what is wrong and a Cleaning team step opens with a two-hour deadline, asking what was done and for a photo after the fix.

It suits offices, stores, restaurants, gyms and facilities teams that check restrooms several times a day and want a record they can trust.

How it runs, step by step

The process reads from top to bottom. Each step goes to its owner with a deadline, and everything that happens is recorded in the request's timeline.

  1. Check

    Whoever starts the request

    Tick what is OK and take one photo.

    5 fields in the request form
    • Restroom * Text
    • Checked and OKSoap available, Paper towels and toilet paper stocked, Trash not overflowing, Floor clean and dry Checklist
    • Result *All good, Needs attention Choice
    • What needs attention? * Long text · when needed
    • Photo * Photo

  2. Cleaning team

    A person or team you choose

    Fix what was reported and show it with a photo.

    Due in 2 hours (business time) Runs only when needed
    2 fields
    • What was done * Long text
    • Photo after * Photo

Make it yours

One QR code per door

Print the start link as a QR code for each restroom and write the restroom name under it, so people type the same name every time.

Pick restrooms from a list

Replace the Restroom text field with a choice field listing your restrooms, so each check is a tap faster and the records group cleanly.

Send problems to the right people

Put your cleaning team in charge of the Cleaning team step and let each problem go to whoever is least busy.

Watch the rhythm

Insights shows how many checks were done and which steps ran late, so you can see whether restrooms are checked as often as planned.

Frequently asked questions

What should a restroom checklist include?

The few things people notice first: soap, paper towels and toilet paper, trash and the floor. A short list gets checked every time; a long one gets ticked without looking. Add items such as hand dryers only if they often cause problems.

Do people need an account to scan the QR code?

Yes. The QR code opens the process inside Easyflow, so whoever scans it signs in on their phone and the check is recorded under their name. Easyflow installs on a phone like an app, which makes the rounds quicker.

How do I know the check really happened?

Each check needs a photo, and the photo carries the date and time it was taken. The record also shows who did the check and when it was sent.

How often should restrooms be checked?

It depends on how busy they are. Busy restrooms may need checks several times a day, quieter ones less often. Look at how often the result is Needs attention and adjust the rounds from there.

Guides on this process

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Start from this template

Copy it into your workspace, invite the people involved by email, and send the first request today. One plan with every feature, from $49 a month for 5 users.

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