Accounts payable problems rarely come from fraud. They come from invoices paid before anyone confirmed the goods arrived, invoices that sat in an inbox until the late fee, and the same invoice paid twice because it came by email and by mail.
This template gives every supplier invoice one path. Whoever receives it registers the supplier, invoice number, amount, due date, what was bought and the purchase order number if there is one, and attaches the invoice. The person who asked for the purchase then checks the delivery, answering yes, partially or no, noting what is missing and adding the cost center before approving. Invoices above $5,000 also need a finance approval that asks whether the spend was budgeted. The last step schedules the payment, records the method (check, ACH, bank transfer or credit card) and keeps the proof. Each of these steps has a two-business-day deadline.
It is built for small finance teams that pay suppliers without a full AP automation tool. For example, a $7,200 invoice from a cleaning contractor goes through the delivery check and finance, while a $380 office supplies invoice skips the finance step.