The last stretch of hiring is where good candidates get lost. The offer waits for a manager’s sign-off, the letter is rebuilt in a word processor with last month’s numbers, and the candidate’s “yes” arrives in an email nobody files. Weeks later, HR is still looking for the signed copy.
This template handles the offer as one request. HR fills in the candidate, their email, the position, the hiring manager, the type of contract (W-2 employee, 1099 contractor, internship or temporary), start date, annual salary, work model, benefits and any other conditions. The hiring manager picked on the form approves it before it goes anywhere. The candidate then gets an email link, with no account needed, to read the offer and accept or decline within five business days. Accepting asks for a signature, a typed name plus acceptance of the offer; declining asks why. Once the candidate answers, the offer letter PDF is issued with the conditions and signature lines, and HR has three business days to start the admission paperwork or close the offer.
It is meant for companies that hire regularly and want every offer approved before it is sent, with a signed record of the answer.